The Best Ways to Improve Your Written Communication Skills

Improve Your Written Communication Skills

Writer messages that are long, stale, inaccurate, or scrawny with errors may ask readers for other aspects of your job. Do you find business writing skills very limiting? If you excel in business writing, you’ll likely build a positive impression. If you don’t send that message through, chances of getting a job, promotion, or raise can be reduced. Conversely, experts suggest that if your writing has slipped off the mark, it is time to get better now!

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What is written communication?

Written communication is the sending of messages, orders, or instructions in writing. Telegrams, memos, and official reports are forms of written communication.

Written documents may be preserved to become a permanent record for future reference.

Written communication can be a formal or informal instrument of business.

Business writing is about getting information across clearly and concisely to the reader, but it also has several other vital functions, including: – communicating with stakeholders;- providing information for decision-making purposes;- persuading others in an argumentative paper (opinion piece);- meeting.

Why is written communication so powerful and important?

Watch the ted talk from Ashley Davis and learn whats “The Power of Written Communication in a Technological Age”

How can you improve written communication skills in the workplace?

Written communication skills are the ability to write your thoughts in an understandable and easy to read. Instead of using body language, tone of voice, and facial expressions as you would when speaking verbally, written communication depends on good grammar, punctuation, and word choice. The more you continue this skill per day, the easier it becomes!

If you are interested in more info about improving internal communication in company check out our latest article!

Read the text after writing.

Well-written content says everything about copywriter’s professionalism and sets them apart from other potential employees or clients. Try to spend time reading your content and do it out loud. When you read aloud, you’re more likely to notice errors in your text. I have found that people send emails or messages without reading over them and miss many spelling, grammar, and context errors.

Keep good structure

Despite a well-developed vocabulary, one will not have successful written communication if it cannot be quickly followed or understood. Meaningful writing starts with developing a clear and logical structure to sentences so that they flow efficiently. Improving on this skill can improve written communication skills and make things easier to understand, which is beneficial for both ends.

If you want to learn even more about interpersonal skills here you can check out our latest article: 10 tips how to develop interpersonal skills

Be careful with your tone.

Some people think that if they are professional, then it will not matter how they word their message, but the truth is that this is a significant factor in written communication.

It may be tempting to use profanity or derogatory words when discussing something challenging or frustrating, but doing so could damage relationships and make you seem unprofessional.

Improve your grammar skills

Bad writing is often a result of poor grammar use and misuse.

One way to improve this skill would be to read more but, it will take time for the brain to start recognizing errors like dangling participles or split infinitives that have been committed again and again.

Another way would be to use a grammar checker, such as Grammarly. This is an online writing service that has been shown to improve written communication skills in some cases by more than 50%. It will point out errors and offer corrections or suggestions for improvements that can help you learn additional language rules.

Try to Write Every Day

It is essential to write every day to improve written communication skills.

You should not be intimidated about having to write lengthy blog posts. If you hold yourself accountable for writing small daily blogs, you will see a vast improvement in your written communication skills. Commit writing three sentences per day: this is a small and achievable goal that anyone can commit to. You will quickly realize how

It’s essential to work on your written communication skills. It may be that you can’t write just a little bit but need to work on it for a while before seeing results.

After practicing for weeks and months, suddenly you will notice that when sitting down to write, words come quickly–you don’t have to think much about it anymore.

Think in language you want to master

If you’ve ever learned a language, your teacher always reminds you that to learn the language, all you need to do is think about what you want to say in that other language.

Yes, it sounds complicated at first, but if you force yourself enough and keep doing it long enough, the writing of incomplete thoughts would become

Don’t translate in your native tongue and think about whom you are writing to; use English words while communicating. It might be challenging initially, but try it for a while.

Eating three sentences of thought each day is all that’s needed – once again, this is simple and easy! Eating them up will allow you to become good.

Write Like It’s Your Job

If you want to become a better writer, practice is necessary.

Unfortunately, there’s no easy way to transform into a fantastic writer overnight. Even the most skilled writers had to learn their craft over a long period – and it’s even more complex with SEO and driving traffic top your work in mind!

Improve your writing skills with practice! Start by drafting a blog post. Once it’s done and you feel confident, go back over what you’ve written, checking for clarity and style. Blog posts are an easy way to improve writing because we’re more likely to read them when it is interesting.

Find a Writing Buddie

Although writing is often done in solitude, the most successful writers know when to tap into their network for feedback.

Talk with fellow employees (or friends) and ask someone if they’d be willing to take a quick look over your work—they may spot mistakes that you overlooked.

Finding a writer buddy is also a great idea.

Find someone who has a similar writing style to yours and ask them if they would be willing to critique your work for you. This will force you both to improve as writers while also providing valuable feedback that can help make the other person’s writing stronger as well!

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First Drafts Are Always Crap

To become a good writer, you need to work on your skills and thoughtfully consider what to write. In most cases, the best writers appear effortless while they are working very hard. However, the truth is that writing involves long hours of preparation and requires patience before it can culminate in a finished product that has real worth reading.

It’s normal for first drafts to be bad ones. So don’t get discouraged if you don’t create a masterpiece the first time – chances are, you probably won’t, and that’s okay, too. Just transfer your ideas on paper in their rough form – then go back and start working on them.

Read More Books

Reading books by other writers helps improve one’s writing skills as it becomes more familiar to read and write in a style that is different from one’s own.

It also helps improve vocabulary, sentence structure, tone, and voice. Reading books by other writers is an excellent way to become a better writer!

Put the pen on paper.

You might not be able to put words together very well when you first start writing but find time to do it every day.

Don’t Use Unnecessary Words.

Short sentences can be much more potent than their long counterparts, as exemplified by Ernest Hemingway’s six-word ruling “For sale: Baby shoes, never worn.”

The word count of any given essay or blog post is contingent upon a wide range of factors, but there are plenty of reasons why shorter sentences are more effective, and it doesn’t take a PhD in writing to understand that.

Keep Your Audience In Mind

What are you trying to say? Be clear about the message you want the reader to get from what’s written; be careful not to mislead them with false connections or misleading statements.

Be Engaging!

Remember that people like to read in a light-hearted manner. So there is nothing wrong with injecting some humour into your writing, and it can help you make points more easily understood by the reader because they are not so focused on what’s being said instead of how you’re saying it!

Do Your Research

Many people try to take shortcuts with the facts while writing blog posts (or even major newspaper articles) in their eagerness. Unfortunately, this often results in fudging a statistic out of haste, such as laziness when sourcing and attribution. Not only can this lead you in big trouble with your editor/content marketing manager/other bosses, but it may also cause readers to question the credibility of what you’re writing.

Here you can learn how to deliver bad news to your boss,

Don’t Give Up

It’s said that when we give up, that moment is crucial. Because if we decide to go beyond that phase for a little more, our expectations will get fulfilled. Every individual is unique, and the pace of learning and improving is also different.

So each individual should be given the required time and space to master any craft. Don’t be hard on yourself. Give yourself some time. Practice some more. Learn some more.


If you’re looking for help with your written communication skills, we can teach you how to improve them. We offer various courses and seminars on everything from writing emails that get responses to editing resumes to be the best they can become!

Before You finish this blog post, maybe consider getting more useful knowledge from Peepstrategy. Here are some of our recommended blog posts:

Professional consultant and project manager in software houses. He has over 8 years of experience as a project manager for key clients. Currently mainly works on business consulting and communication with strategic clients. Privately a fan of good food, board games, and cycling. He loves to share his experience with new people!

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