BlogCommunication SkillsEffective verbal communication -How can you use it?

Effective verbal communication -How can you use it?

effective verbal communication

The verbal element of communication is the language you choose and its ways of being heard and interacted with. This page reflects language in speech. However, the decision of the language can also become necessary in written communication where there are few or no spoken aids in helping to interpret the message. Therefore, the language can be used both for spoken and written communication – but many people are using the term just for spoken communications, which can be.

What are verbal communication skills?

Verbal communication requires the use of language to convey information. Verbal communication skills consist more than speaking abilities—they demonstrate how you deliver and receive messages in speaking and written interactions. These skills focus on how you communicate instead of what you say. Because of this, you can use non-verbal communication strategies such as body language to enhance your interactions.

The verbal element of communication is the language you choose and its ways of being heard and interacted with. For example, a person’s speech or written words can be formal, informal, colloquial, very polite, etc. Depending on the tone, there will also be a difference in how each word is said- for example, ‘I am so excited’ could be displayed in a quiet, excited manner or loudly and enthusiastically.

Changes are continually happening in the world of verbal communication – this is because there are many different ways to communicate with words. For example, someone may have more than one language they use on occasion; some people speak sign language and their first spoken languages; others may communicate differently through writing and use pictures, symbols, etc. Therefore, the language can be used both for spoken and written communication, but many people are using the term just for spoken communications, which can be seen.

Examples of verbal communication skills:

– Listening

– Understanding verbal messages – e.g., understanding sarcasm, metaphors, or double entendre

– Speaking clearly and fluently with a range of vocabulary

– Expressing thoughts and feelings in a clear, logical manner

– Being able to negotiate differences of opinion or discuss sensitive issues without causing embarrassment or offense.

– Giving feedback when appropriate

– Being able to repair communication breakdowns

– Reporting verbal messages accurately and concisely

– Using appropriate language for different audiences. For example, using formal language in a work situation or informal language at home.

Why are verbal communication skills important?

Your writing skills matter because they enable you to build rapport with other people, creating more positive interactions and stronger work relationships. With these skills, you can carry a sense of confidence and ensure that your audience understands what you have written. In addition, the ability to communicate helps you succeed in various work situations, including projects, negotiations, and job interviews.

Verbal communication skills are also essential because they help you understand where people are coming from, their motives, and how to respond in certain situations. These skills can also increase your confidence level as you learn about yourself and others through verbal interactions.

How ensure improvement of verbal communication?

Below you can find some of how to improve effective verbal communication. This will both help you in your personal and professional life. Communication skills are important on a daily basis so try to pay attention 🙂

how to improve verbal communication

Think before you speak

When you answer a question, it is good to pause before answering. If you are in a hurry to respond, your brain will show that in the way you talk, and your message may not sound what you wanted it to sound like. When you have time to think before speaking, people will believe that you are thoughtful about the question and

To improve the conversation, make sure you allow your counterpart to finish their thoughts before replying. This will demonstrate professionalism and show that you are interested in what they say without interrupting them.

Remember that feedback is needed in interpersonal communication which you can learn in our latest article!

Don’t interrupt

When you are in discussion with someone, wait for them to finish speaking before replying. This will show that they have your attention and respect, which is essential when building relationships at work or outside of it.

If the person continues their sentence while you’re talking, then don’t be afraid to stop what you’re saying. This will show that you are listening to what they have to say.

Keep your audience in mind.

You need to know your audience before you can communicate effectively. If you have the understanding, then you can tailor your communication so they will understand it better. To do this, think about their demographic and shared characteristics. Ask: why are they attending? What do they want to find out? What level are they in terms of knowledge and experience? What language do they speak?

It is also essential to know their feelings and attitudes towards you because this will affect how you communicate with them. For example, if the person dislikes what you have to say, your tone of voice or body language can change, affecting how the other person listens to you. You need at least some degree of rapport with the person you’re speaking to be adequate.

Use concise language people will understand your message better when you are brief. Your points will be easier to get across with fewer words. You should not use complicated words or sentences. Do not include irrelevant information so people can understand what you mean.

Be careful with your tone.

Your tone affects how people feel about you. Don’t be flat and dull. Smile! Be friendly with your technique, and your audience will like you more. Also, use inflection when you talk to emphasize important points. This is an excellent way to focus an audience’s attention on what you are saying.

If you are trying to copy someone else’s tone, then speak softly when they murmur or if they have excited energy. People will feel drawn to voices that sound like theirs, which is a helpful way to increase engagement.

Speak with confidence

If you want your friends to trust you and listen, then speak in a confident voice. You can do this by practicing. You should also make sure that it sounds like you are optimistic about what you’re saying, or else people will think that what you say is not valid.

People will not believe what you have to say if they do not hear that you are confident. You can sound more satisfied by using words such as “I am sure of this.”

If your voice is shaking or trembling, then it sounds like you don’t know if what you’re saying is true. If people think that there’s a chance I suppose you might be wrong, then they are not going to listen.

Active listening

Active listening is when you attend to the message that is being said. In a conversation, it’s easy for the listener to think about what they will say next rather than listening and understanding what the speaker is saying. By really listening, you can provide a thoughtful answer that considers what the speaker was talking about. This will attest that you are paying attention.

If the person doesn’t know how they feel about a topic, ask them some questions to get their opinion. For example: what do you think? What can we do together? Do you agree with me? Then let them answer, so they have an opportunity to say something and feel heard.

This will show that you are paying attention to them and their opinions. If they do not know what they think about the topic, let them take some time before answering to figure out how they feel or get more information on it before making a decision. Then, when someone takes an opportunity to answer your question in detail and with detail, it will show that they care about what you have to say.

Read also an article about 4 Types of Listening

Use body language correctly.

Body language can affect the effectiveness of a message, even if it is not verbally expressed. For example, when traveling in a relaxed manner that emphasizes confidence and openness during your body language, others will feel more inclined to listen to you.

One fundamental way to convey confident body language is by maintaining eye contact and proper posture. Other methods include using gestures or facial expressions to emphasize points and grab the attention of your audience. But be careful not to use too many gestures or appear overly animated – this may become distracting.

Practice your skills

To help improve your communication skills, one must practice. Repeatedly using these methods will allow you to both develop and use them with more extraordinary talent. Put these into action daily at work and other social interactions to ensure they come more naturally while communicating verbally. This can also make it easier for you to feel confident when speaking in a group or conversation.

For practicing or giving speeches in front of a large group, it’s essential to speak clearly. So practice before an audience (or at least in front of a mirror), and make sure you’re self-aware about your body language and voice if you’re recording yourself.

Read also: 7 Tips How To Make Effective Communication

Get some feedback

It would help if you also tried speaking in front of friends or family. This can help you feel more convenient and get feedback from people who know you well. If you’re planning a speech or presentation, give it to your friends and family first and ask them what they think about your verbal communication skills.

Seeking feedback does not strictly apply to practice situations. For example, after you make a presentation at work, ask a trusted colleague or supervisor for their opinion on your performance. Asking a supervisor can provide added benefits, as it shows them that you strive to develop yourself professionally.

Once they know about your interest in building these skills, they can watch future performances and offer feedback.

Bring your speaking skills to the next level.

If you want to take your verbal communication skills up a notch, consider taking an online course in public speaking or communication through Coursera, for example. This will allow you to learn more about effective speech and presentation techniques from world-renowned professors at top universities around the globe.

Here are some tips for presentation skills!

You should watch the video on “DEVELOPING EFFECTIVE VERBAL COMMUNICATION SKILLS – PART 1| Tips + Worksheet” by the Mehar Sindhu Batra channel.


If you’re looking for a way to improve your verbal communication and be more persuasive in general, then do yourself a favor and make sure to read this article. You’ll learn about how framing works when it comes to persuasion so that you can get the upper hand during negotiations or presentations. Plus, there are tips on what words not to use and how vocal inflections affect people’s perception of messages. Whether you need these skills professionally or want them personally, they will prove helpful!

Professional consultant and project manager in software houses. He has over 8 years of experience as a project manager for key clients. Currently mainly works on business consulting and communication with strategic clients. Privately a fan of good food, board games, and cycling. He loves to share his experience with new people!

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