Have you ever conversed with someone and felt like they didn’t understand what you were saying? It can be frustrating attempting to communicate when the other person doesn’t seem to get it, especially if they are your spouse or significant other. Communication is an essential part of any relationship, but it becomes even more crucial in relationships where there are language barriers. Luckily, there are ways to overcome communication barriers so that both people feel understood!

Introduction to Barriers of Communication

Effective communication becomes difficult due to these broadly defined barriers: Semantic, Psychological, Personal, Cross-cultural, and Physical barriers. Misinterpretation of fact, misconception, cultural misunderstandings, and closed-door echo instigating silence are common in realizing the goal. Nearly 75 percent of interpersonal communication is done by failing to understand a fact or a wrong statement. Some problems related to understanding facts include misinterpretation of the facts from the cultural perspective, which has led to cultural ambiguity. Start Your Free Personal Development course Effective resume making, job hunting, campus recruiting training & others.

Types of communication barriers

The mental condition of receiving a message dictates its response to it. For example, anger causes a negative effect that hinders the communication ability of someone. People that have low self-confidence may feel less confident about themselves and do not be able to communicate. Communication is generally more accessible at shorter distances as more communication channels are available and with minimal technology. The underlying reasons for these limiting views may involve poor planning, personality conflicts and the struggle to change, or lack of motivation. Active receivers of messages should challenge to escape their attitudinal barriers and overcoming these perceptions that prevent people from communicating effectively. The advantages and limitations of each communication flow should be unspoken for a suitable communication channel to be found to overcome physical obstacles.

How do I overcome communication barriers?

This sender should make sure the message is structured as an attractive and straightforward communication. The communication received by the receiver may not be direct response. The strategy should be aligned with the objectives of the organization. In face-to-face communication, a receiver could easily understand what response he received. To make any communication effective, the management has to try and understand the weaknesses in the communication system regularly. In this situation, efforts can be made to decide whether more stress on formal communication or informal communication would be suitable. The reason behind feedback is to see who has understandably understood the information received. The sender has to be very clear that this communication is for what purpose.

When do I overcome communication barriers?

Make sure that you set the tone and the direction of your conversation with a clear objective in mind. While communicating, both parties should be on the same page to understand it effectively. Involving everyone in discussion is an effective way to understand what people want from their boss or colleague. The sender can even try to make the receiver think along with him. However, the sender should be careful about what he will say and how it will influence other person’s thought process for future communication, as it may ultimately hamper his relationship with that particular person.

Courses of Barriers

Poor listening skills

Too few people are capable of listening actively to their voices. Effective listening to others is equally important as making your point up. How often do you stop talking if you have repeated or stopped responding during a conversation? If you repeatedly interrupt someone’s dialogue, you have likely listened to your point of view.

Emotional barriers

Emotional communication barriers arise from feelings like fears, mistrust, and fear. For example, individuals who fear their boss will often be meticulous when talking about their experiences with the managers.

Limit distractions

Communication is much stronger when there’s just minimal distraction. So put away phones and computers and limit any distractions which are blocking your contact during the conversation. Put off cell phones and define your computing.

Language barriers

There are examples of language barriers that include unfamiliar words or acronyms in writing and oral communication. Use jargon and nonspecific expressions in each communication mode.

Tips How to Overcome Barriers in Communication

Eliminating Differences in Perception

The company must be sure it is hiring suitable people for the position. It is the interviewer’s responsibility to ensure that the interviewee has adequate command over written and spoken English. All employees should be made conscious of company policies via an effective Induction program. In addition, there should be appropriate training sessions (for example, voice and accent instruction).

Use of Simple Language

The use of simple, short words should be stressed. Ambiguous terms and jargon should be avoided. Likewise, the use of slang words should be kept to a minimum.

Effective Listening Skills

Listening is the process of hearing and understanding what another person has said. It involves more than just hearing words; it includes listening to the sender’s tone, watching his facial expressions, noting body language, etc. Listening is critical because communication takes place through conversation between two people or among a group of people.

Simple Organizational Structure

The best organizational structure is a simple one. The number of ranks in the hierarchy should be small. There should be an “ideal span of control” in the company or a certain number of people reporting to each boss. The simpler the organization, the better communication will be within it.

Avoid Information Overload

Managers must be able to distinguish between essential and non-essential tasks. They must not burden themselves with too much work. They should spend quality time with their employees and actively listen to their concerns and suggestions.

Give Feedback

Negative feedback should not be given. The criticism may be harmful, but it should be delivered constructively. Effective communication between superior and subordinate will result from constructive feedback.

Flexibility

Managers should make sure that employees are hitting their goals on time and without skipping the formal communication channels to have successful communication in an organization. Employees should not be pushed to reach their objectives.

Read also

What Is Therapeutic Communication: Steps to a Better Patient Experience
The Types of Verbal Communication You Should Know
The Art of Assertive Communication: How to Say What You Mean

Conclusion

Communication is a two-way street. It’s time to make an effort and be intentional about how you communicate with your customers, colleagues, or friends. You don’t have to put up with miscommunication any longer! To help you get started on this journey of better understanding others through their words and actions, we’ve provided some tips for overcoming communication barriers as well as resources that can keep you learning more. We hope these resources will serve as catalysts in your quest for emotional connection across all facets of life. Be sure to let us know what else would help improve our blog by leaving a comment below! Happy reading!

Author

Professional consultant and project manager in software houses. He has over 8 years of experience as a project manager for key clients. Currently mainly works on business consulting and communication with strategic clients. Privately a fan of good food, board games, and cycling. He loves to share his experience with new people!

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