BlogE-mail marketingHow To Introduce Yourself In an Email?

How To Introduce Yourself In an Email?

Email is one of the most popular tools used today for both business and personal reasons. The advantage of email is that it is quick, easy to use, and allows you to send messages without worrying about spelling or constructing sentences.

You can type your message in a word processor like Microsoft word, make corrections if necessary, and hit the send button! However, it is essential to know how to introduce yourself in an email before you do that, especially if you are reaching out to someone for the first time.

This article will highlight some best practices for introducing yourself in an email and give examples of introductions you can copy-paste into your emails.

Here you can check our other articles around the topic!

Introduction Examples – How To Introduce Yourself In An Email?

An excellent way to introduce yourself is via emailing a connection or contact you have in common with the other person. In the subject line of your email, mention how you know this person and then move on from there.

Another excellent idea for introducing yourself in an email is by mentioning one of the hobbies, interests, or values that both you and the recipient share with each other. For example, if you are in sales, it could be something like, “I love CrossFit just as much as you do!”

It’s important not to get too personal in this type of introduction to avoiding mentioning intimate details about your life. Keep it light but also use examples that help to bring out your personality.

Best Tips On How To Introduce Yourself In An Email

Here are some examples of unique ways to introduce yourself in an email. The goal is to grab the recipient’s attention and convince them that you are worth their time. These introduction email samples can give you an idea of how to introduce yourself or what kind of subject line you should use when launching a cold email campaign.

Introduce yourself by sharing your professional background,

“I am a recent college graduate who majored in biology and worked at my university’s marketing department before opening my own small business selling handmade candles.”

Let the recipient know how you are.

“You were pointed in my direction by Zoe Matthews – our mutual friend in New York.”

In cases when you don’t know the person.

“I’m a fan of the work that your company does in New York, and I would love to chat about how we can collaborate in the future.”

How do you introduce yourself professionally?

“It’s my pleasure to reach out to you.”

Introduce yourself by sharing how your paths crossed, for example, if you are both graduates of the same university.

“I came across your name when I was reading about all the new projects that are coming up in West Africa – I think they will be very exciting opportunities!” “Thank you so much for connecting with me! We’re graduates from UCLA, and I saw that you recently moved back to Los Angeles after spending some time abroad – I’m moving back too in a few months!”

How To Introduce Yourself On LinkedIn?

When introducing yourself on LinkedIn, try mentioning how you know the person or introduced you to them. It’s also essential to proofread before hitting the send button. Remember that a large audience can see everything you write on social media, so make sure you have no spelling mistakes and correct grammar throughout your email.

Here are some examples of how to introduce yourself on LinkedIn.

“I was referred to you by Mark Rollins – we met at a dinner party in New York last week.”

“I came across your profile while I was searching for new opportunities, and I’m very excited about what I’ve read!”

“Congratulations on finishing the Ironman Triathlon! I know what it takes to train and be able to finish such an intense race and think that you’re exceptional to accomplish something like this.”

Introduce yourself without mentioning any names or using any pronouns that might give away who you are.

“I am part of the group that is organizing TEDxSanDiego next month, and I would love to chat about how we can collaborate.”

“Your work history at Microsoft was what caught my attention initially – I’m so impressed!”

“You seem very knowledgeable in creating marketing strategies – which is something I admire.”

What type of introduction is best for an email?

Introduce yourself through a mutual contact, hobby, or interest. For example, “I see that you’re also a fan of soccer, just like me! What do you think about the new season this year?”

How To Introduce Yourself In A Cold Email?

Cold emails are tricky because it’s easy to come across as annoying or overstepping boundaries. The worst thing you can do is come off as too aggressive, so avoid writing ‘Hi’ or ‘Hello.’

“It was a pleasure meeting you last night at the networking event.” “I’ve been following your career and think that we’re both passionate about similar things – Id love to chat more; feel free to reach out whenever.” “Hope this email finds you well! We met briefly a few weeks ago when I stopped by your booth at the conference.”

Introduce yourself with an example of how you know each other without giving any details away. For example, “I hope all is well after our brief introduction yesterday morning – I felt like we connected right away!”  

How To Introduce Yourself In A Rejection Email?

Start by thanking them for getting in touch and end by reiterating you’re interested in the position. “Thank you again for reaching out to me with this opportunity; I’m very excited about it and look forward to hearing from you soon.”

If you didn’t get the job and want to stay on their radar, send a follow-up email within a month of your rejection. Thank them again and state that you’d be open if they had any positions opening up in the future.

“I understand completely – thank you so much for being honest! If anything comes up in the future, do let me know!”    

What is the best way to yourself over email?

“It was great meeting you at the recent conference!” “I hope all is well with you! I just moved to Los Angeles and saw that you are in town as well – can’t wait to catch up when our schedules line up.”

Write what your plans are for the future without being too pushy. For example, “It sounds like this position is exactly what I’ve been looking for, so I’ll be sure to check in again soon about where I stand!”

What email address should I use?

Make sure your email address looks professional by using your full name or initials. If you’re sending out cold emails, it’s also a good idea to create an email specifically for networking purposes. This way, you won’t mix personal and business accounts.

What email format should I use?

Use a professional-sounding email address from an email provider such as Gmail, Yahoo, or Outlook. Send emails in the HTML format whenever you can because it will show up how your email was designed and that you put some thought into it.

What is the best way to close an email introduction?

End your messages by being friendly! A simple ‘Warm regards’ will do. “I hope our paths cross again soon!”  

“Thank you so much for taking the time out of your busy day!” “All the best, Lina Mustafa” What is an excellent signature to include at the end of an email? Include essential information from your resume, such as what position you’re applying for, your contact information, and any websites you think might be relevant.


Introducing yourself in an email can be tricky if you are unsure of what to say. We’ve compiled a few tips below on introducing yourself over email with minimal effort and good results!

If you want more information about any of these neuroscience principles, let us know – our team is ready and waiting to partner with you for your next marketing campaign or SEO strategy. Which of these do you plan on using? Let us know in the comments section below, or share this blog post on social media so that others may benefit from it as well! 

A data-driven professional with more than 10 years of experience in digital marketing, SEO, PPC, automation, and so on. Privately tea lover, gamer, tech nerd, and traveler. I love writing about marketing!

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