BlogCommunication SkillsWhat is the Communication Process: The Beginner Guide

What is the Communication Process: The Beginner Guide

Communication is one of the essential aspects of any relationship. Communication can be challenging, especially when there are differences in opinion or goals. It’s easier to have a good conversation when you know the communication process and how it works! This blog post will discuss each step of the process, including how it helps with effective communication.

What Is Communication Process

The communication process includes some steps where each step constitutes essential for effective communication. The method of communication in which it takes place also has to have a continuous dynamic interaction influencing and affecting many variables. There follows a brief analysis of the crucial steps in the process of communication. It happens upwards, downwards, and laterally through the organization. The process is cyclical. A sender is an input given in the form of the information received by the sending person and the receipt of the message. When there are two people involved in communication process (which is common), it’s called dyadic communication.

Effective communication is a process that helps ensure you convey your message effectively and clearly! This blog post will explain the steps of effective communication and how they work together to make sure everyone understands each other correctly.

Necessary Parts of Communication Process

Communication process consists of:


A messenger delivers a message to a receiver.


This is the data that the sender is sending to the receiver.

Channel of communication

The transmission, or manner of delivering the message, is what we’re talking about.


This is what the message means. The receiver decodes the information.


The receiver of the message is the individual who receives or sends it.


In some situations, the person who is receiving feedback from you might have a response. This starts an interaction.

The steps of the communication process

  1. The sender creates or selects the message
  2. The sender encodes the message into a verbal, written, nonverbal pattern
  3. The sender transmits (sends) messages to the receiver through some medium such as telephone line etc.
  4. The receiver receives an encoded message
  5. The receiver decodes (interprets) the message
  6. The receiver responds or reacts to the sender’s message by either verbal or nonverbal behavior.

The sender creates or selects the message.

The sender begins the communication process by generating a concept for transmission to another person or group. In other words, they’re arranging the overall subject matter or information that they want to communicate.

The sender encodes the message into a verbal, written, nonverbal pattern.

Encoding is when your brain takes thought and converts it to language. The sender then creates their own words for what they want to say or writes them down to get their ideas out of their head and onto paper.

The sender transmits (sends) messages to the receiver through some medium such as telephone line etc.

This is the action of actually physically sending someone else your thoughts, feelings, or ideas.

The receiver receives an encoded message.

The receiving person takes in whatever was sent and processes it with what they already know.

The receiver decodes (interprets) the message.

The receiver interprets what was sent to them and figures out their understanding of what it means. This is where we use our knowledge, experience, and personalization to explain something that someone else has said or written in a way that makes sense to us.

The receiver responds or reacts to the sender’s message by either verbal or nonverbal communication.

The receiver expresses an understanding of the idea they received, and this response stimulates another part of the communication process on the other end. This cycle repeats itself until both parties involved are satisfied with the outcome (the message transfer). In this part, it’s especially important to recognize nonverbal signals. This will help you to continue the conversation in the right direction.

How to Improve Communication Process?

A few helpful tips can improve your communication method and ensure you’re conveying yourself clearly to others. With below tips it will be much easier to effectively communicate with others.

Listen before speaking – Listen carefully when somebody is talking, especially about something essential or seeming upset. If the other person feels heard, then they will be much more receptive.

Be patient – Communication takes time, and it’s essential that you don’t rush through the process or skip steps. If you’re not sure what the person is trying to say, take action back and ask questions until you understand.

Ask open-ended questions – This will allow for more dialogue between both parties while you’re trying to get your point across

Be positive – Start with a compliment or something nice before getting into the meat of what you want to say. This will put more people in a good mood and make them more open.

Use clear body language – If you’re unsure how someone is taking your message, they can be more explicit about their reaction.

Use humor – This will keep the mood light and help ease tension. In addition, it’s a great way to connect with someone you don’t know very well.

Be mindful of your tone – Your message might say something completely different than what it sounds like when you speak, so pay attention.

Choose your words carefully – You might not mean to say something rude, but if you’re careless with what comes out of your mouth, it can still come across that way. Think before speaking and choose a more careful phrasing

Use an appropriate volume level– Make sure the person or people on the other end hear you.

Limit distractions – It’s easy to get distracted when speaking on the phone or in person. If another noise is too distracting, then it might be best to call back.

Don’t argue– Communication doesn’t have to result in fighting and screaming at each other. A better outcome would understand what the other means.

Speak about the subject- If you’re talking to someone and they seem distracted or uninterested, then it might be best not to continue with what you want to say.

Be yourself – Communication isn’t just about getting your message across. It’s also making a connection with another person so that communication becomes more than just words.

Give others the benefit of the doubt– Even if you aren’t sure about what someone is trying to say, it’s still important to be understanding. Communication can take time, and people are complicated so try not to get too frustrated.

See also

What Is Therapeutic Communication: Steps to a Better Patient Experience
How Does Self Concept Affect Communication?
How to Communicate Effectively over the Phone: Tips and Strategies.


We hope that this blog has helped answer your questions about the communication process. If you have any further queries, please don’t hesitate to contact us through our contact form or email. As a final note, we always recommend reading more of our blog posts on related topics such as marketing and social media, so if you are happy with what you have read here, then why not check out some other articles on our website? Happy reading!

Professional consultant and project manager in software houses. He has over 8 years of experience as a project manager for key clients. Currently mainly works on business consulting and communication with strategic clients. Privately a fan of good food, board games, and cycling. He loves to share his experience with new people!

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