BlogE-mail marketingHow To Write a Resignation Email?

How To Write a Resignation Email?

Writing a resignation email message can be difficult, especially if you have mixed feelings about quitting your job.

There are several different email templates on the internet that may work for some people but not necessarily for all.

Is it OK to resign by email?

Ask yourself if emailing your resignation is the best way to go. The email may get deleted before it is read, so it may not be a bad idea to email a copy of the email to other people in the company, such as your marketing manager or HR department.

Who should write the resignation letters?

The resignation letter should be written by the person who is quitting.

It’s essential that the email is sincere, includes information about what led to the decision to leave, and thanks whoever has been advising them in their job title.

An email from an employer announcing your resignation is not recommended, but it can be done if the email is short and to the point.

If you are quitting because of a significant change in your personal life, email your employer ahead of time so they won’t expect an email of resignation out of nowhere.

How long should it be?

It’s essential to keep in mind email length when writing your email. An email should not be too long, or it will get overlooked. A good email is, on average, about three paragraphs long. If you have any further information pertinent to the email, it should be included in its section.

Avoid sending an email long after your resignation date; all this email does is alert your employer that you are still working there. Once your email has been sent, begin to clear off any files or applications on your computer and turn off your work email address.

When do I send this email?

The email should ideally be sent one week after announcing your decision to leave; however, it is best to do this first if you have issues that need addressing.


The email tone is a personal choice and depends on the nature of your relationship with your employer. Some people prefer to be direct in their email, while others keep the email less formal to hint at what they would like from their employers in return for their email. For example, if someone has been underpaid for a long time with no sign of compensation, then they may add phrases such as “I feel I am not being compensated fairly” or “I have been underpaid for x amount of months.” This way, when someone reads these phrases from an email, it can be interpreted as a threat, and the email is read with more urgency.

If you want to learn even better how to write emails, here you can do it!

How to write an email of resignation?

When writing an email of resignation, you must address any outstanding issues you may have with the company before getting into the nitty-gritty of quitting. In addition, an email of resignation should give information about what will happen next, e.g., when will their last day be and at the end they should thank for their time working together (if they have been in the company for a long time).

What to include in your email?

Before emailing your boss about resigning, you need to address any outstanding issues, such as underpaid, so this email is a warning email. Then, after all the professional niceties, email your former employer and tell them why you are emailing them and that you will not be coming in tomorrow. Also, tell them what will happen next, e.g., when your last day will be, and thank them for their time together. Then end it with a friendly goodbye and some contact details if they want it.

What not to include in your email?

You should not include anything personal in this email because it’s official business which can lead to many problems in the future. So, no family or health issues unless it directly affects work. Likewise, you should not email a colleague about emailing your employer because this email is only meant for them, and you should end any personal relationship with them at work too.

In conclusion, emailing the company to resign shows that you are looking towards the future and what will happen next, e.g., when your last day will be and if there is anything they need from you, then email again with details on how to contact you. However, keep it professional and never email the company with another email during this email because this email can lead to problems in the future, so don’t risk it!

How to write an email quitting your job?

When emailing your employer to inform them that you are quitting, create a professional email address for this endeavor. Do not use personal email accounts such as Gmail or Hotmail. You may also want to forward all important emails into this new email account instead of deleting them altogether if your employers try emailing you again after you have sent them an email of resignation. Also, note that if there are any outstanding issues with the company, these should be addressed before writing this email, e.g., if you have been underpaid for months, this email should be a written warning of a possible email of resignation.

What to include in your email?

An email of resignation is different from any other email because it has an important job: say goodbye! This email needs to be given the weight and attention it requires, so start with addressing your employers formally and building up into using their names in an informal capacity. For example, “Dear Mr/Mrs. Smith” would become “Hi Jim.” Once the email has been sent, ensure your email signature is taken down, and you no longer use your work email address. Many employers will view this as the end of communication from you even though they expect a reply. If they email you to say they need something else, such as a reference, email them again with your new and work email addresses.

The email should contain the following information:

  • Why you are quitting (your reason for leaving)
  • What is going to happen next, i.e., when your last day is
  • How you feel about the situation and if there is anything that could have been done differently by either party, then it would be best to mention this also

Once these points have been covered, you can go into any additional information that may not fit into the email template but is essential nonetheless. For example, how long have you been working at the company, are you required to clear out of your desk or email accounts, be offered a reference, etc.

What Not To Include In Your Email

Emailing your employer with your email of resignation can be assumed that there is no room for negotiation in the email because you are quitting. This email needs to be professional and final so avoid discussing anything which could potentially harm your relationship, such as why you do not like them, what they could have done differently or if their performance has been below par. The email should only contain information relevant to your working life, such as when you will stop working and what happens next. There is no need to include personal information such as health concerns or family issues into this email unless it can affect work, i.e., you cannot come back from leave because of the condition you have been left in from said leave.


Emailing your employer to resign may be a long email or a short email, depending on your situation and how your employer responds. However, you should always keep the email professional and final as this email is a way of saying goodbye to co-workers. Good luck with your next venture!

A data-driven professional with more than 10 years of experience in digital marketing, SEO, PPC, automation, and so on. Privately tea lover, gamer, tech nerd, and traveler. I love writing about marketing!

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