The Job market is getting better, and there are several jobs offers out there. If you get an email, does it make sense to send a reply?

There are two schools of thought on email replies. Many think that email should be used like phone calls to convey immediacy. Others believe that email is too cold for anyone who may not understand the full context behind your reply; therefore, email threads end up in long conversations that lead nowhere.

An email thread can take too much time if one person has to type at length all the reasons he is interested in a particular position while the other person might have no idea what was just written just because they were away from their computer or phone.

To gauge which approach works best – telephone or email – email marketing agency Bananatag did a test to measure email response rates. This is what they found out:

  • 2/3 of email recipients don’t respond when their email requires more than one email to reply.
  • Emails that require more than three emails are unlikely to receive a response at all.
  • Only 40% of email recipients open the email right away, while 15% might never get back to you even if your email was interesting enough for them to have opened it.
  • Email marketing works best when companies explain what actions can be taken next in the email itself instead of expecting the reader to figure it out on her own after reading an email where she had no idea where it was going or why she should care in the first place.

This email marketing survey shows that email marketing agencies are ineffective because they are too reliant on email for anything. Instead, companies should use email only to convey information, not emotions, which email marketing tries to do when getting readers’ attention with email subject lines or email signature links.

In addition, the emails themselves should be detailed on a web page instead of in long email threads so that everyone who reads them can have access to the same data and don’t have any misunderstandings in between.

How do you politely respond to a Job offer?

For the email marketing companies out there, email is too cold, and it might as well be disregarded as an excellent way to communicate with your clients. There is just no room for effective email campaigns when people don’t respond because they’re either uninterested or uneducated about what is happening in an email thread.

If you genuinely want to communicate effectively with your customers and potential clients, turn email into web pages so that everyone can see the same information. That’s how email should work: email subject lines and email signature links, not emails themselves.

How to respond to a job offer email?

Don’t reply if you are not sure why you received an email from someone who wants you to read their email of 10 long paragraphs of text. Don’t email them back; call them instead. That way, you would be able to ask about the email thread and figure out who is emailing you for what reason without having to reply to their email with a similar email where there are no clear intentions behind the email itself.

Companies should use telephone calls or social media posts on Facebook or Twitter if they want their customers to read anything shorter than blog posts on their websites because email marketing doesn’t work unless it goes viral, which only happens in extraordinary circumstances when people are paid big bucks so that they share interesting stories with thousands of other people on social media.

Everyone else shares things on social media when something is too long to explain in an email but not interesting enough for readers to go through more than 300 characters to get the basic idea of it. How do you politely respond to a Job offer email? You don’t reply at all if that email was too long and uninteresting in the first place.

How do you formally accept a job offer?

I’m not talking about signing onto LinkedIn or updating your resume on your blog (although there are some fine points of etiquette here too). Instead, I’m talking about how you say “yes” when someone wants to give you money to work on something extraordinary?

Here are four ways of saying yes, along with the pros and cons of each method:

The phone call/email combo

You pick up the phone and call the hiring manager (or HR rep or whoever is giving you the final yes) and say something like, “Hey, I’m excited to your job offer acceptance. Can we chat about it on Monday?” And then you schedule a time when you can talk more in-depth about what they’re offering.

If that sounds good, then go ahead! This method of accepting is pretty straightforward. In addition, you’ll get some immediate gratification of having the job offer in writing before you even start working, which helps mitigate some of your pre-start jitters.

You’ll probably also get asked for any details about compensation right away so that they know enough to fill out forms, which leads us to one potential downside of this method:

It makes you a bit of a procrastinator. The traditional time to accept an offer is after receiving the formal job offer letter, which means you have some waiting to do until you have something in writing that shows that they want you on their team.

Yes, they’re willing to pay for your extraordinary talents. However, I’ve heard from some hiring managers that if it’s been a few days since the phone call and they haven’t heard back from you yet, they’ll write up an offer letter just in case. So there’s a chance that this method could give you a written job offer without too much extra legwork on your part!

The email message

You pick up the phone and express your excitement about the job offer and then ask them to put it into an email. If that sounds good, then go ahead! This method has the benefit of giving you a written offer letter to look at right away. But there’s also the chance that it’ll take extra time for them to draft up your formal offer letter, which can hold things up a bit. This brings us to the following option:

The snail mail message

You pick up the phone and express your excitement about the job offer, but instead of asking them to forward an email, you ask them if they could please put it in snail mail.

To many hiring managers, “snail mail” might sound like something their grandparents say, but because most companies are still required to write up formal letters for job offers, they can still do what you’re asking them to do.

This is the most time-consuming option (because they have to print it out and put it in an envelope), but there’s no risk of delay because it’ll get sent out right away. And once you have that letter in your hot little hands, you can enjoy all of the benefits that come with having a written offer letter.

You might want to wait until you start working so that HR has time to check over the details before giving their final approval.

The oral agreement

You pick up the phone and express your excitement about the job offer, but instead of asking for them to up with an email or snail mail, you ask them to agree to the job offer verbally.

This option is by far the riskiest. First, since it’s not in writing, there’s a chance that they may change their mind and decide not to give you the job (although I’ve also heard of hiring managers who do this after having made an offer but before receiving an acceptance, so I don’t think it should be written off entirely).

On top of that, once you take a position as an employee at a company, your work belongs to your employer until either party decides otherwise (this includes all work you produce while working for them), which means accepting on the phone could give them access to whatever ideas and projects you develop while for them.

Even more about the topic here:

Summary

It can be challenging to know how to respond when you receive an email with a job offer. If the email is just for your information, then it’s probably best not to reply at all and wait until you get something in writing if they want you on their team. However, if the email asks for acceptance of the position, many factors will play into whether or not accepting over email should be done. I hope you’ve enjoyed reading this article!

Author

A data-driven professional with more than 10 years of experience in digital marketing, SEO, PPC, automation, and so on. Privately tea lover, gamer, tech nerd, and traveler. I love writing about marketing!

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